The calculation process being used is made available to all so as to make more user examine and acess the document for corrective actions. The process is for calculating the running allowance of freight, coaching and Shunting for all category of running staff i.e. drivers, guards, asst drivers, Shunters (TCC, TNC, CTCC, LF, CRC, LS are excluded). The scope includes Diesel, Electrical Traction (Excl Steam) and includes all types of gauges in prevalent on I.R. The scope included documenting all the running allowances upto kms and Hrs. (Rs calculations not in this scope)
Classification based on Service type
- Freight (FGHT)
- Coaching (COACH)
- Departmental (DEPT) - Material Train, Ballast Train, Crane Special
- Breakdown (BD)
- Shunting (SH)
Classification based on TA type
- General (GEN)– Normal, Multiple, Banker, Light engine
- Dead Loco (DEAD)
- Banked (BNKD)
Classification based on duty types
- Working (WR)
- Spare (SP)
- Waiting (WT)
- Yard relief (YR)
- Road Learning (LR)
Shunting (SH)
- Coal Pilot (CP)
- High Speed (HS)
Classification based on sections
- Minimum guaranteed
- Ghat section (Ghat)
Summary of allowance calculations
| SERVICE |
TA |
Duty Type |
GHAT (WR) |
MINIMUM GURANTEED |
| WR |
SP |
WT |
YR |
LR |
SH |
| FGHT |
GEN |
FGH |
SP |
WT |
YR |
LR |
SH |
ADMISABLE |
ADMISABLE |
| FGHT |
DEAD |
DEAD |
SP |
WT |
YR |
- |
- |
NOT ADMISABLE |
NOT ADMISABLE |
| COACH |
GEN |
COACH |
SP |
WT |
YR |
LR |
SH |
ADMISABLE |
NOT ADMISABLE |
| COACH |
DEAD |
DEAD |
SP |
WT |
YR |
- |
- |
NOT ADMISABLE |
NOT ADMISABLE |
| DEPT |
GEN |
DEPT |
SP |
WT |
YR |
LR |
- |
NOT ADMISABLE |
NOT ADMISABLE |
| DEPT |
DEAD |
DEAD |
SP |
WT |
YR |
- |
- |
NOT ADMISABLE |
NOT ADMISABLE |
| BD |
GEN |
BD |
SP |
WT |
YR |
LR |
- |
NOT ADMISABLE |
NOT ADMISABLE |
| BD |
DEAD |
DEAD |
SP |
WT |
YR |
- |
- |
NOT ADMISABLE |
NOT ADMISABLE |
| SH |
- |
- |
- |
- |
- |
- |
SH |
NOT ADMISABLE |
NOT ADMISABLE |
| FGHT |
BNKD |
FGH |
SP |
WT |
YR |
- |
- |
ADMISABLE |
ADMISABLE |
| COACH |
BNKD |
COACH |
SP |
WT |
YR |
- |
- |
ADMISABLE |
NOT ADMISABLE |
| DEPT |
BNKD |
FGH |
SP |
WT |
YR |
- |
- |
ADMISABLE |
ADMISABLE |
| BD |
BNKD |
BD |
SP |
WT |
YR |
- |
- |
NOT ADMISABLE |
NOT ADMISABLE |
“-“ Combination not applicable
| FGH |
Give min 120 in case the section is classified as minimum
guaranteed else actual with incentive as per rule (1) |
| SP |
Half of the actual kms moved |
| WT |
Hrs of duty (rounded OFF- Rule2) x 15 subjected to maximum of 150 kMs.
Kms not admissible in case booked after waiting |
| YR |
Hrs of duty (rounded OFF- Rule2) x 15 no max limit |
| LR |
The actual kms moved |
| SH |
Hrs of duty (rounded OFF- Rule2) x 15 no max limit |
| DEAD |
The actual kms moved |
| COCH |
According to Rule (3) |
| DEPT |
Hrs of duty (rounded OFF- Rule2) x 20 subjected to maximum of 200 kMs |
| BD |
Hrs of duty (rounded OFF- Rule2) x 25 no max limit |
| GHAT |
As per the ghat rule (Rule - 4) |
| MINIMUM GURANTEED |
As per rule of min. guaranteed (Rule - 5) |
| CP |
Bonus kms in case the working is less than the defined Hrs else normal kms |
| BNKD |
A train having a banker in the rear shall be called a banked train |
In case a train is banked then the user shall make 2 TA one for BNKR and one for BNKD to get the banker mileage. In case a banker is working on a section without banking a train then it is called a light engine movement the user shall accordingly make the TA.
Rule 1 Applicable for Freight services normal.
| Kilometrage actually performed by the running staff |
Kilometrage to be paid |
| < 120 |
120 (If the section is classified as minimum guaranteed section) |
| 120 – 125 |
Actual kilometer-age performed |
| 126 - 175 |
Actual kilometer-age plus 20 % |
| 176 - 200 |
Actual kilometer-age plus 30 % |
| > 201 |
Actual kilometer-age plus 40 % |
Rule 2 Rounding of the duty Hrs
Duty Minutes |
Rounded OFF |
| =< 0.5 |
0 Hrs |
| 0.51 - 1 |
1 Hrs |
Rule 3 Coaching Allowances
The kms actual run shall be payable subjected to the minimum limits as below
| Hours of Duty |
Minimum Kms Payable |
| =< 4 Hrs |
Actual subject to a minimum of 120 kms |
| 4 – 5 Hrs |
Actual subject to a minimum of 130 kms |
| > 5 Hrs |
Actual subject to a minimum of 150 kms |
Rule 4 Ghat section allowance
In case the section is nominated as ghat section the allowance shall be admissible in terms of times (multiply) and the actual length of the ghat section + the actual working as per the service and TA type for cases of working duty type.
| Ghat section Type |
Normal Working |
With Banker (both for banker and the banked train) |
| Type - I |
4 Times |
4 Times |
| Type - II |
2 Times |
4 Times |
| Type – III (Special Type) |
1 Times |
1 Times |
Ghat section is not admissible for any other duty type except WR.
Mimum Guranteed kms (Rule 5)
In case the section is nominated as minimum guaranteed section the allowance shall be minimum 120 Km “OR” the actual working as per the service and TA type in case of freight, working duty type. The check of minimum guaranteed shall be made after clubbing all possible continuous duties.
Continuous duty
If case a crew signs ON within 1 Hrs of his last Sign OFF to work a train, then his duty is treated as continuous to his pervious duty. All such multiple running made by the crew shall be grouped on the basis of service type, TA type and duty type for the purpose of incentive calculation, max limit calculation and the individual calculations added together.
Rounding OFF the kms
Mileage earned by the crew for a particular month as above will be rounded off as per the logic below -
1 to 24 0Kms Like 323 Km rounded OFF shall become 300 Km
25 to 74 50km Like 367 Km rounded OFF shall become 350 Km
75 to 99 100km Like 377 Km rounded OFF shall become 400 Km
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